The following measures were adopted :
1. Reduction and collection of waste
• Water, juices and other drinks (including milk and cream) served in carafes
• Minimal document printing and systematic use of recycled paper and vegetal ink, no printing of menus or day schedule
• Collection of nametags at the end of the day
• Exclusively reusable dishes
• Recycling bins for paper, plastic, aluminum available in every room
• Donation of food excess to a charity or to the hotel employees
2. Reduction and compensation of GHG emissions
• Suggestions made to Quebec employees to car-pool
• Choice of a downtown location for the meeting and accommodation
• Calculation and compensation of GHG emissions due to transportation *
3. Sustainable consumption
• Revised menu to include local food or at least North-American (the meeting being held in October, the local food available was not as varied as in the summer), Quebec cider, apple and cranberry juices
• Fair trade tea, coffee and sugar
• Company gift made of recycled material
4. Awareness-raising to SD
• The central topic of the meeting being SD, several guest speakers were invited to present their achievements
• In his opening speech, the master of ceremony explained the measures in place and their importance to the company
• A poster listing all initiatives was placed at the door
• Participants were informed after the meeting of the GHG compensation results
* Concerning GHG compensation, a large majority of participants had to travel by plane to the Montreal meeting. Some others based in the Quebec province could car-pool. Two approaches were used :
• Quebec participants were asked to travel together if possible
• Emissions were calculated during the meeting and compensated
The compensation project had to fulfill several requirements : the funds had to be used for a Canadian project, preferably for energy efficiency improvements. Several organizations were contacted and CarbonZero was chosen as an energy efficiency project for low-income housing in Quebec.